Job Information
American Express Global Business Travel Junior Planner - Investigator Meetings in Indianapolis, Indiana
Amex GBT is a place where colleagues find inspiration in travel as a force for good and – through their work – can make an impact on our industry. We’re here to help our colleagues achieve success and offer an inclusive and collaborative culture where your voice is valued.
Ready to explore a career path? Start your journey.
Junior Planner supporting Investigator Meetings with attendee management pre-event and onsite attendee management & logistics during program operation.
What You'll Do:
Cvent attendee management
Assisting with Cvent Website build process along with planner
Coordinating travel booking process in collaboration with travel booking teams
Managing attendee inquiries
Rooming list management
Liaison to preferred ground, DMC provider or third party vendors
Ground transportation management
Cross checking all attendee management details pre-meeting to ensure accuracy
Post event attendee management for recording attendance & transfer of value reporting needs
Manage sign in sheet or Cvent On Arrival usage for onsite sign in at meetings
Order meeting supplies, as needed, per meeting
Attend meeting client calls, as needed, per meeting
Assist Investigator Meetings Planner with attendee communications including but not limited to invitations, reminders & final confirmation emails sent through Cvent
Updating meeting materials
Visa letter management
Transfer of value reporting management
Work on special projects as assigned by team leadership.
Travel required to destinations worldwide, in support of client site inspections and/or program operations.
Keep abreast of industry standards and trends related to responsibilities.
Develop and maintain key client and supplier relationships
Develop and maintain knowledge of technology and/or software solutions
Prioritize multiple projects/demands effectively
What We're Looking For:
REQUIRED: 2-4 years meeting coordination experience.
Pharmaceutical meetings attendee management experience preferred.
4 year degree preferred. CMP designation preferred.
Ability to communicate effectively and professionally with all levels of management and clients.
Neat and professional appearance
Ability to work accurately and timely – in order to meet deadlines
Ability to be flexible and handle change well
Proven skills for technology and/or software solutions and analytical skills required.
Microsoft Word and Excel experience – Advanced level
Experience with meeting industry technology required (CVENT)
Advanced oral and written presentation skills required
Ability to travel by airplane, boat, rail and/or car with travel up to 40%
Location
United States
The US national annual base salary range for this position is from $46,000 to $93,000. The national range provided includes the base salary that GBT expects to pay for the role. Actual base salary will be based on factors including the scope and complexity of the role and the successful candidate’s relevant experience, skills, knowledge, and work location.
In addition to base salary, this role is eligible for an annual Performance Based Incentive, which rewards participants based on company performance. For information about our comprehensive US benefits programs and eligibility, please review our Benefits-at-a-Glance document.
Benefits at a glance (https://explorer.amexglobalbusinesstravel.com/rs/346-POJ-129/images/GBT_2023BenefitsAtAGlance_Without_Rates_Final.pdf)
The #TeamGBT Experience
Work and life: Find your happy medium at Amex GBT.
Flexible benefits are tailored to each country and start the day you do. These include health and welfare insurance plans, retirement programs, parental leave, adoption assistance, and more.
Travel perks: get a choice of deals each week from major travel providers on everything from flights to hotels to cruises and car rentals.
Develop the skills you want when the time is right for you, with global tuition assistance, access to over 20,000 courses on our learning platform, leadership courses, and new job openings available to internal candidates first.
We strive to champion Diversity, Equity, and Inclusion in every aspect of our business at GBT. You can connect with colleagues through our global Inclusion Groups, centered around common identities or initiatives, to discuss challenges, obstacles, achievements, and drive company awareness and action.
Wellbeing resources to support mental and emotional health for you and your immediate family.
And much more!
All applicants will receive equal consideration for employment without regard to age, sex, gender (and characteristics related to sex and gender), pregnancy (and related medical conditions), race, color, citizenship, religion, disability, or any other class or characteristic protected by law.
Click Here (https://explorer.amexglobalbusinesstravel.com/rs/346-POJ-129/images/Additional%20Disclosures%20in%20Accordance%20with%20the%20LA%20County%20Fair%20Chance%20Ordinance.pdf?version=2) for Additional Disclosures in Accordance with the LA County Fair Chance Ordinance.
Furthermore, we are committed to providing reasonable accommodation to qualified individuals with disabilities. Please let your recruiter know if you need an accommodation at any point during the hiring process. For details regarding how we protect your data, please consult GBT Recruitment Privacy Statement (https://www.amexglobalbusinesstravel.com/gbt-recruitment-privacy-statement/) .
What if I don’t meet every requirement? If you’re passionate about our mission and believe you’d be a phenomenal addition to our team, don’t worry about “checking every box;" please apply anyway. You may be exactly the person we’re looking for!
Click Here to Learn More (https://www.amexglobalbusinesstravel.com/careers/)